Business Car Rental: Save Time and Money on Corporate Travel
Business travelers rent cars more frequently than anyone, which means small inefficiencies add up fast. Corporate rates, loyalty programs, and express options save time and money.
• Use your corporate discount code for 10 to 30 percent savings
• Join every loyalty program for express pickup
• National Emerald Aisle lets you choose any car
• Keep all receipts organized for expense reporting
Compare car rental prices now and see how much you can save.
Use Your Corporate Rate
Most mid-to-large companies have negotiated corporate discount codes (CDP/BCD numbers) with major rental brands. These rates are typically 10-30% below public prices and often include perks like free upgrades, waived young driver fees, and free additional drivers. Check with your HR or travel department before booking at retail rates.
Join Every Loyalty Program
Hertz Gold Plus, Avis Preferred, National Emerald Club, Enterprise Plus — sign up for all of them. These free programs let you skip the counter entirely, go straight to your car, and often qualify you for upgrades. National's Emerald Aisle is particularly popular with business travelers: choose any car in the midsize-and-up section regardless of what class you booked.
Airport Express Options
Time is money on business trips. Look for rental companies with express pickup — you bypass the counter and go directly to your assigned car. Your rental agreement is on the visor or emailed to you. Return is equally fast: park, hand the keys to the attendant, and your receipt is emailed within minutes.
Receipt and Expense Management
For expense reporting, keep your rental agreement and final receipt. Most rental companies email both automatically. If you need to separate fuel, tolls, and the rental itself for expense categories, take screenshots of your toll transponder charges and fuel receipts. Many corporate travel platforms integrate directly with rental company systems for automatic expense categorization.
Search live deals at your airport and find the best rate for your trip.